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Who are we?

Non-for-profit Community
 

The Oxford Centre of Medical Education (OxCME) was established as a non-for-profit community, originally in 2019 by a team of experienced Oxford-based clinical educators to raise the portfolio of medical education nationally and internationally, through providing elite and high quality courses, supporting conferences, courses, events, research and development in the field of medical and clinical education. OxCME was reformed and re-registered as a limited company in 2021 (Company No. 13613264), with its registered office at 71–75 Shelton Street, Covent Garden, London, WC2H 9JQ, following the passing of Dr. Denis O'Leary, one of its founders. The Head Office is located at Evergreen, Old Pound, Abingdon, OX13 6BQ in Oxfordshire.

Aims

Our goal is to elevate the profile of medical education both nationally and internationally. We will achieve this by:

  • Offering high-quality virtual courses

  • Contributing to and supporting medical education events (conferences, workshops, etc.)

  • Offering custom, class-based courses upon request.

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Founders

​Dr Farshad Shaddel, Dr Katy Newell-Jones and Dr Denis O'Leary

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Executive officers

​Director: Dr Farshad Shaddel

Education officer: Dr Katy Newell-Jones

Secretary and Treasurer: Dr Marjan Ghazirad

Admin & Website: Kiarash Shaddel

Faculty & Tutors

T&C

These terms and conditions apply to any agreement with us for the provision of online or class-based training courses (Courses) to you. Please review them carefully before booking any Courses.

Please note when you make a booking, it means you have read and accepted these Terms and Conditions.

 

How we use your personal information

We only use your personal information in accordance with GDPR principles. We will never share your information with third parties without your prior consent.

 

Courses

The default mode of delivery is online/virtual via Zoom; however, in-person classes can be arranged upon request, subject to a minimum number of participants.

Our courses are our intellectual properties. The content of our courses and associated materials may not be copied or reproduced in any part unless authorised by us. We issue a certificate of attendance on completion of all requirements and full payment of the course fees.

 

Our right to modify our Terms and Conditions

We review and may modify these Terms and Conditions from time to time.

Every time you order Courses from us, the Terms and Conditions in effect at the time of your order will be the ones applicable to the Agreement between you and us.

We review and may vary these Terms and Conditions as they are applicable to your order from time to time to reflect changes in regulatory requirements and relevant laws in which case we will notify you accordingly.

 

Payments

We only accept payment by bank transfer. You will be invoiced when you are allocated a place in our course. We reserves the right to cancel your booking and refund your money if the payment is made after the due date.

 

Events outside our control

We will not be liable or responsible for any failure to perform, or delay in performance of, any of our obligations under an Agreement that is caused by an Event Outside Our Control.

An Event Outside Our Control means any act or event beyond our reasonable control, such as strikes, network failure, natural disasters,....If an Event Outside Our Control takes place that affects the performance of our obligations to you:

  • we will contact you as soon as reasonably possible to notify you, and

  • our obligations will be suspended and the time for performance of our obligations will be extended for the duration of the Event Outside Our Control. Where the Event Outside Our Control affects our delivery of Courses to you, we will arrange a new delivery date with you after the Event Outside Our Control is over or make a full refund of your course fees.

 

Cancelation Policy

  • Cancelled by organiser: full refund

  • Cancelled more than 28 working days in advance: full refund minus £25 admin fee

  • Cancelled between 2-28 working days: 50% will be refunded minus £25 admin fee

  • Cancelled within 1 working days or if the delegate fails to attend the course: No refund

Privacy Policy

Last Updated: September 2026

We are committed to protecting your personal data and respecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website and use our online course platform.

OxCME is registered with the Information Commissioner's Office (ICO) under the Data Protection Public Register.

 

1. Information We Collect

We collect information that you provide directly to us when you register for a course, subscribe to our newsletter, or communicate with us. This includes:

  • Identity Data: Name, username, or similar identifier.

  • Contact Data: Email address, billing address, and telephone number.

  • Financial Data: Payment card details (processed securely via our third-party payment processors; we do not store full card details on our servers).

  • Transaction Data: Details about payments to and from you and other details of courses you have purchased from us.

  • Technical & Usage Data: IP address, login data, browser type, time zone setting, and details of how you interact with our online courses and learning materials.

 

2. How We Use Your Information

We use your personal data only when the law allows us to. Most commonly, we use your data to:

  • Provide and deliver the online courses you have purchased, including tracking your course progress and issuing certifications.

  • Process your payments and manage fees and charges.

  • Manage our relationship with you, including notifying you about updates to our terms or privacy policy.

  • Send you promotional emails about new courses, updates, or offers, provided you have given your explicit consent to receive them.

 

3. Legal Basis for Processing

Under the UK General Data Protection Regulation (UK GDPR), the lawful bases we rely on for processing this information are:

  • Your consent: You are able to remove your consent at any time by contacting us and asking to unsubscribe.

  • Performance of a contract: Where we need to fulfill the contract we are entering into or have entered into with you (i.e., delivering the course).

  • Legal obligation: Where we need to comply with a legal or regulatory obligation.

  • Legitimate interests: Where it is necessary for our legitimate business interests and your interests do not override them.

 

4. Sharing Your Data

We do not sell your personal data. We may share your information with trusted third-party service providers who assist us in operating our platform, such as:

  • Wix.com: Hosts our website and online course platform, securely processing registration details and course progress.

  • Zoom Video Communications: Powers the live delivery of our online courses, webinars, and interactive sessions.

  • Names.co.uk: Provides our secure business email infrastructure for student communications.

  • Mettle (by NatWest) & Revolut Bank: Our business banking partners used to process standard bank transfers, invoices, business payouts, and transaction tracking.

 

5. Data Security

We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used, or accessed in an unauthorized way, altered, or disclosed. Access to your personal data is limited to those employees and partners who have a business need to know.

 

6. Data Retention

We will only retain your personal data for as long as necessary to fulfill the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.

  • Financial & Transaction Records: Invoices and financial audit data are retained for up to 6 years to comply with UK statutory tax requirements.

  • Email Addresses for Rolling Renewals: Because many of our courses operate on a 5-year renewal cycle, we retain your email address on our database on an ongoing basis to manage your rolling renewal cycle and send course updates, until such time as you explicitly request its removal. You may opt out of these renewal reminders at any time by contacting us.

 

7. Your Legal Rights

Under data protection law, you have rights including:

  • Your right of access: You have the right to ask us for copies of your personal information.

  • Your right to rectification: You have the right to ask us to rectify personal information you think is inaccurate.

  • Your right to erasure: You have the right to ask us to erase your personal information in certain circumstances.

  • Your right to restriction of processing: You have the right to ask us to restrict the processing of your personal information.

  • Your right to object to processing: You have the right to object to the processing of your personal information.

  • Your right to data portability: You have the right to ask that we transfer the personal information you gave us to another organisation, or to you.

 

8. Contact Us & Complaints

If you have any questions about this privacy policy or our privacy practices, please contact us at: info@oxcme.uk

You also have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the UK regulator for data protection issues (www.ico.org.uk).

OxCME © 2018 , All rights reserved

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